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Village of Evendale Recreation Department
Recreation Commission Meeting
Thursday, April 17, 2014.
Called to Order at 7:37am
Roll Call – John Doviak, Georgia Bergan, Mary Teufel, Kevin Ralston, Kirsten Lucas, Bill Puthoff, and David Nichols. Greg McCart, excused absence.
Recognition of Visitors
Ashlee Young, Kim, and Mary Ellen, WeThrive!
Stiney Vonderhaar, Evendale resident, CACC member
Caroline Duffy, Evendale resident, CACC member
Motion to Approve the March minutes made by Georgia Bergan; seconded by Mary Teufel. Motion approved.
Addition to the Agenda made by David Nichols.
Under Old Business, he amended point (c.) to read WeTHRIVE! Resolution and change tool
New Business
a. Recommendations of policy changes from Policy Subcommittee
David expressed thanks to Mary Teufel and Greg McCart for meeting with him to review the department’s policy guideline manual. Motion to accept, and approve, the following recommendations of the Policy Subcommittee was made by Georgia Bergan; seconded by Kevin Ralston. Motion approved.
Add to Fee Structure List:
$25/practice-up to two (2) hours – Resident or Business not meeting above criteria
(cash or applicant check accepted)
4. Team Sports
Non-Evendale - strike first sentence in paragraph
Page 17 under Swim Team – strike sentence… “At this time, if resident participant numbers are under 190 (the Friday before the Parents’ Meeting), then non-residents and “business”
families can register their children and participate on the swim team.”
Old Business
a. Lifestyle Essentials’ Monthly report
They have added an additional spinning class, and a yoga class this session. Lifestyle Essentials is also offering “buy five personal training classes, get a sixth one free.”
b. Evendale Bike & Pedestrian Master Plan update
David is hoping to place a resolution before Council in July adopting the Evendale Bike & Pedestrian Master Plan. July is National Park & Recreation Month.
c. WeTHRIVE! Resolution and change tool
- Ashlee , Kim, and Mary Ellen, came to review the initial responses to the WeThrive! Change tool.
- The Community At Large Leadership Change Tool review, only, had one change in David Nichols and Michele Gottschlich’s initial responses. The commissioners thought a rating of two was too low in the category of public policy process. The commissioners think the community does participate in the public policy process to highlight the need for community changes to address chronic diseases and related risk factors.
- In the Community At Large Chronic Disease Management Change Tool, the commission increased four of the initial responses. The commissioners thought the village is forming and adopting strategies to educate its residents on the importance of controlling cholesterol and therefore should be rated a three. We are forming and adopting policies, and some elements are in place. They also changed a two to a three regarding the adopting of strategies to educate for controlling of blood sugars and insulin levels. Originally, a value of two for policy formation and adoption was given for adopting strategies to educate our residents on heart attack and stroke symptoms and when to call 911; Commissioners thought the two rating should be three as some things are in place. The last point in the chronic disease management change tool regarded adopting
strategies to address chronic disease health disparities. This was given ratings of two; but commission thought we do have policy formation and adoption, as well as some elements in place, and therefore should be rated three.
- Three more change tools will, hopefully, be discussed at the next meeting.
- A sample resolution (that hopefully council will accept) was distributed among members; and David asked about a few minor adjustments he would like to make. Ashlee said the changes should be fine. David will email Ashlee the final copy for review. A motion to support this WeThrive! Resolution was made by Mary Teufel; seconded by John Doviak. Motion approved.
Director’s Report
- On Tuesday, Lynne went to the OPRA’s Creating a Customer Service & a Brand that Resonates seminar. This seminar focused on creating uniformity in signage, uniforms, points of contact, etc. so everything, and everyone, are consistent throughout our facilities and personnel. It also included several tips on interacting with customers in person, on the phone, and through technology in a consistent manner. Disney’s model of business was highlighted in customer service excellence and branding for consistency.
- The indoor spa had a pipe break underneath it, which lead to the spa being closed for a few days. That pipe has been repaired; and in the process, we noticed some welding that needs to be done underneath the unit. When the welding starts, the spa will close. A humidifier has been added underneath the spa to help minimize the amount of humidity in the spa area.
- here is a movie crew filming at the old Hollywood Motel. The crew is using our grounds as a staging
- area, and our multipurpose room for catering.
Phi Lambda Pi Report
- Elections were held; and Ben Sieder and Matt Stroh joined the Governing Committee.
- Members completed brackets for the NCAA Division I Men’s Basketball Tournament. Amanda Puthoff won the ladies’ side; while Chad Crable won the men’s.
- Recent activities included a movie night, snack, games, and an egg hunt.
- Three members recently volunteered at the Evendale School Fun Fest.
Open Discussion
- Great job to the department for the recent Egg-Stravaganza event; another fun, well-done event. Concern was expressed at the time of registration for the event being moved to a Friday evening; but all worked very well.
- A mock-up of a proposed electronic sign board is located at the Reading Road entrance to the municipal complex. Council in reviewing the need, readability, ordinances, etc. of this proposed information board.
- It was recently announced in the Mayor’s newsletter there is to be a second shelter house constructed on the south side of Baxter Park. This open air picnic shelter is in the design phase and will be larger than the current shelter house. The shelter will have restrooms for the public to use during concerts, sporting events, special events, etc. This will alleviate the department’s need to rent a port-o-let every year for the upper baseball fields, and during the concert season.
Motion to adjourn made at 8:34am by Mary Teufel; seconded by Kevin Ralston. Motion approved.
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